Privacy Policy

We thoroughly recognize the importance of protecting personal information. We believe that properly handling personal information is part of our social responsibility and declare that we strive to protect personal information in accordance with the following principles (hereinafter referred to as “this Privacy Policy”). The definitions of terms other than those defined separately in this Privacy Policy shall be in accordance with the definitions in the Act on the Protection of Personal Information (Act No. 57 of 2003) and other related laws and regulations (hereinafter referred to as "Personal Information Protection Laws").

1. Our name, etc.

Sojitz Pla-Net Corporation
Iino Bldg., 2-1-1 Uchisaiwai-cho, Chiyoda-ku, Tokyo 100-8691
Kenichi Ariga, Representative Director and President

2. Compliance with laws and regulations

We will strictly comply with Personal Information Protection Laws, guidelines, industry self-regulation rules, and internal rules, etc. when carrying out operations in which personal information is handled.

3. Acquisition of personal information

We will acquire personal information by fair and legitimate means. In addition, unless permitted by Personal Information Protection Laws, we will not acquire any special care-required personal information without the prior consent of the individual to whom such personal information pertains.

4. Use of personal information

1）We will use personal information only for the purposes of use officially announced in advance or within the scope of use informed at the time of acquisition and to the extent necessary to carry out business.
2）We will not use personal information in a manner that may encourage or induce illegal or unlawful activities.
3）In the case where we share personal data with a third party or entrust the handling of personal data to a third party, we will examine such third party rigorously, and perform proper supervision to ensure that such third party keeps the personal information confidential.

5. Provision of personal data to third parties

Except as provided by Personal Information Protection Laws, we will not provide personal data to any third party without the prior consent of the individual to whom such personal data pertains.

6. Provision of personal data to third parties in foreign countries

When we disclose or provide personal data to a third party located in a foreign country, we will comply with the rules of Personal Information Protection Laws, and in principle, we will obtain the consent of the individual in question after providing the information required by Personal Information Protection Laws in advance.

7. Security management measures for personal information

1）We will work to store and manage personal information in an accurate and up-to-date manner, and will take the necessary safety control measures to prevent unauthorized access or leakage of personal information.
2）We will take the following specific security management measures.
(ⅰ) Formulation of a Basic Policy and Maintenance of Discipline Regarding the Handling of Personal Data
In order to ensure the proper handling of personal data, we will establish a basic policy that includes compliance with Personal Information Protection Laws and the creation of a point of contact for related questions and concerns.
(ii) Organizational safety management measures
In addition to appointing a manager responsible for handling personal data, we will clarify the employees involved with handling personal data as well as the scope of the data, and we will establish a system for reporting and contacting the manager if evidence or indications of violations of Personal Information Protection Laws or internal rules is detected. In addition to regular self-inspections regarding the handling of personal data, we will undergo audits conducted by outside departments and third parties.
(iii) Human security management measures
We conduct training for employees on matters of note regarding the handling of personal data.
Matters regarding the confidentiality of personal data are stipulated in the Employment Regulations.
(ⅳ) Physical safety management measures
In regions where personal data is handled, the Company places restrictions on employee access and on equipment that can be brought into the office. We will also implement measures to prevent unauthorized persons from viewing personal data. The Company will take measures to prevent the theft or loss of equipment, electronic media, and documents, etc., and takes measures to ensure that personal data is not easily revealed when such devices or electronic media are transported, including within company premises.
(ⅴ) Technological safety management measures
We will implement access restrictions in order to limit the scope of employee access to the personal information database, and of the database itself. We have implemented a system to protect information systems that handle personal data from unauthorized outside access or harmful software.

8. Disclosure, Correction, Suspension of Use, and Deletion of Personal Information

We will promptly respond to requests from the owners of personal information for disclosure, correction, suspension of use, and deletion, etc. of their own personal data as well as to complaints and inquiries, in an appropriate manner and to a reasonable extent in accordance with Personal Information Protection Laws. Please contact the Personal Information Inquiry Desk listed separately.

9. Compliance program for personal information protection

To execute this Privacy Policy, we have formulated a compliance program for the protection of personal information (which includes this Privacy Policy, Personal Information Protection Regulations and other regulations and rules) and keep our employees and other interested parties fully informed of this program, and execute and maintain this program, as well as strive to properly manage personal information through ongoing review and improvement.

●Purpose of use of personal information

Sojitz Pla-Net Corporation will use the personal information that it acquires for the following purposes. If you have any questions, please contact the "Personal Information Protection Inquiry Service" shown below.
1）Personal information of Customers / Suppliers
Negotiation, communication, consultation, placing and receiving orders, settling accounts, or any other transaction related to a transaction
Proper and smooth execution of our other business operations
2）Personal information of shareholders
Exercising rights and fulfilling obligations as a shareholder under the Companies Act and other laws and regulations
Provision of privileges to, and performance of other measures with regard to, shareholders in the capacity of shareholders
Management of shareholders, such as preparation of shareholder data based on the standards specified by laws and regulations
Appropriate and smooth performance of other operations of us
3）Personal information of applicants during recruitment activities
Provision of information and communications relating to hiring by us, screening of job applicants and hiring decisions
Provision of documents and communications for hiring procedures after a provisional decision is made
Other labor management and smooth performance of the operations of us
4）Personal information of our officers, employees, retirees and their family members
Work-related communications, exchanges of information, and compliance with rights and duties relating to labor laws and regulations, tax laws and regulations and social welfare laws and regulations, including human resource policies (including transfers, evaluations, and career development such as education), payment of wages, attendance management, benefits and so on
Performance of various procedures specified by internal regulations
Communications with, and the provision of information to, Sojitz Health Insurance Union, Health Care Room, Shareholding Association, and group companies.
Notification and reporting to government offices, their auxiliary organizations or other organizations to which we belong
Provision of social welfare benefit services, referrals concerning various types of group insurance and related procedures
Distribution of internal publications and so on
Communications during emergencies
Other labor management and smooth performance of the operations of the Company
Personal Information Protection Inquiry Service
When you submit a complaint, or request consultation, notification of the purposes of use, disclosure, correction or suspension of use, etc. with respect to the personal information retained by the Company, please make the request through the following steps. Please be forewarned that Sojitz Corporation will not respond to any request made in person at company offices.

●Procedures for Consultation concerning the Protection of Personal Information

We appreciate your understanding that, depending on the details of the consultation, we may first perform a procedure to verify your identity when responding to your consultation.

Sojitz Pla-Net Corporation
Human Resources & General Affairs Section, Corporate Planning Department
03-6871-3000
Iino Building, 2-1-1 Uchisaiwai-cho, Chiyoda-ku, Tokyo
When you have any complaint or consultation regarding the personal information held by us, , notification of the purpose of use, disclosure, correction, etc., or cessation of use of such personal information, please follow the procedures below. Please note that we cannot accept direct inquiries at our office.

■How to contact us for inquiries regarding personal information protection:

Contact us by phone:
Tel: 03-6871-3000
Service Hours: Weekdays from 9:15 a.m. to 5:30 p.m. (except Saturdays, Sundays, national holidays, and Dec. 29th to Jan. 3rd)

Contact us by mail:
Sojitz Pla-Net Corporation
Iino Building, 2-1-1 Uchisaiwai-cho, Chiyoda-ku, Tokyo 100-8691, Japan
Personal Information Contact, Corporate Planning Department

■Identity verification

Please understand that, depending on the nature of the inquiry, we may first perform a verification procedure to confirm your identity.

【Documents required for identity verification】
One copy of any of items 1. through 8. listed below (for item 7, one copy of the registered seal certificate and the applicant's personal seal)
If you have changed the address on your health insurance card and driver's license, please also enclose a copy of the reverse side.

1.Health insurance card or certificate
2.Driver's license
3.Front side of your individual number card
4.Passport
5.Residence card
6.Special permanent resident certificate
7.Certificate of seal impression and registered seal
8.Pension handbook
【Documents to be submitted when a request is made by an agent】
Please include a power of attorney of the individual to whom the personal information pertains, which states that he/she appoints an agent (when you consult with us as a legal representative of the individual to whom the personal information pertains, the parent or guardian of whom is a minor, a copy of a family register or its extract, or a certificate of residence that includes both the relevant individual and his/her agent, and their relationship), in addition to the aforementioned "Document to be submitted for identity verification" (please submit the respective documents pertaining to the relevant individual and his/her agent).

■How to inquire

Please contact one of the inquiry contacts listed in "How to make inquiries regarding personal information protection" above with your name, address, contact information, and e-mail address, and then please tell us how we can help you.

Handling of personal information on our website
We exercise due care to protect the personally identifiable information provided by its customers, in accordance with the Privacy Policy adopted by us. This policy outlines the handling of personal information on this Website.

1) Collection of personal information
When requesting personal information from customers, we will specify the purpose of use and collect such personal information only to the extent necessary to achieve that purpose. In addition, except as permitted by related laws and regulations, we will not obtain any special care-required personal information without the prior consent of customers.
2) Use of personal information
We will only use personal information within the scope of the purpose of use or as specified by law.
3) Provision of personal data to third parties
We will not provide personal information to any third party except in cases where
(i) the consent of the customer providing the information is obtained,
(ii) the disclosure of the personal information is required by laws, or
(iii) the personal data is provided under a nondisclosure agreement, to the extent necessary for the performance of outsourced work, to external contractors to which the management of this Website is outsourced.
4) Management of personal information
We will take reasonable safety measures to protect personal information provided by customers from loss, destruction, improper external disclosure, alteration, leaks, and unauthorized access.
5) Other Provisions
We may, as the need arises, modify the content of this policy at its sole discretion or in accordance with the repeal or amendment of laws.